PMP Exam Prep Ch03
Terms
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- What's the difference between Project Life Cycle and Project Management Process
- PLC describes what you need to do the work and PMP describe what you need to do to manage the project
- Name the PM Process groups
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Initiating
Planning
Executing
Monitoring and controlling
Closing - Characteristics of a project management plan obtained from planning process
- realistic, bought into, approved
- Last activity of closing process group
- Release resources
- Only process group that has specific order for its processes
- Planning
- Main process group where team builiding process is focused
- Executing
- Main process group where risk identification and response plan processes are focused on
- Planning
- Main process group where integrated change control process is focused (PG)
- Monitoring and Controlling
- On what group processes corrective actions and changes can be recommended or requested
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Executing
Monitoring and controlling - What processes generate recommended changes
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Quality Assurance;
Information distribution;
Select sellers;
Scope, Schedule, Quality and Cost control - What's the process that evaluates and approve or reject recommended changes
- Integrated Change Control
- Application of PM processes is... in a project and some processes are ... the project.
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iterative;
repetitive throughout - Who's responsible for determining what processes will be applied to the project?
- The PM and the project team.
- Demming Cycle
- Plan-Do-Check-Act
- Process groups characteristics
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Have dependencies
Are performed always in the same sequence
Are not project phases
Are independent from application areas or industries - Process Group that defines and authorizes the project or a project phase
- Initiating
- Planning Process group mainly defines...
- plans, objectives,scope
- Process group that integrates people and other resources to carry out the pm plan
- Executing
- Process group that measures variances to pm plan so corrective actions are taken (PG)
- Monitoring and Controlling
- Process group that delivers the product and brings the project to an orderly end
- Closing
- 2 Major outputs of the Initiating Process Group
- Project Charter and Preliminary Project Scope
- Inputs for Initiating Process Group
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Business Need,
Product Description,
Stakeholders, people,
Company strategic plan, current environment, culture, events,
contracts, standards, procedures, change process, templates, historic WBS, estimates, major projects. - Why is important to know the reasons that initiate a project?
- They influence how the project is planned, what changes are allowed and the design of the scope.
- Is any planning done in the initiating process group?
- Yes, very high level of a WBS, estimating, preliminary scope, risk assessment
- Main events that trigger to initiate a project
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Business Need
Begin new phase of project
Project has many problems that Business need needs to be reevaluated. - Process Group where most money can be saved by avoiding waste of resources by determining what processes will be applied and defining if the project charter can be done or not.
- Planning Process Group
- what's the result of Planning Process
- Project Management Plan
- What are the impacts or changes that the risk analysis effect?
- When resources are used, sequence of activities and most of other PM plan components. Final time and schedule can be determined. This is the reason why iteration occurs after Risk Analysis
- Describe Rolling Wave planning (Define Activities)
- Each project phase is planned as a project so detailed planning takes place during the project phase
- 2 Planning levels and factor to consider to get to each level.
- Work Package and activity level, depends on the degree of control to meet time or cost.
- Reasons that lead to Planning Process Group
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Initiating Process is complete
Approved corrective and preventive actions require replanning.
Approved project changes require replanning. - Who is involved in Project Planning?
- Everyone, PM compiles inputs from stakeholders, historical records, policies, etc.
- Objective of Executing Process Group
- Complete work on PM Plan and meet project objectives
- 3 main actions to focus on Executing Process Group.
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Managing People;
Following Process and
Distributing Information - During Execution, PM should be focused on
- preventing problems rather than dealing with them.
- When do you enter to Execution Process Group
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When Project Planning is complete
Integrated Change Control results in a changed PM plan - When do you enter in Monitoring and Controlling Process Group?
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When you receive changes, corrective and preventive actions and defect repair requests.
When performance information is received.
When deliverables are received - Event that triggers Initiating PG from Monitoring and Controlling PG
- Review Project Charter
- Event that triggers Planning PG from Monitoring and Controlling PG
- Approved corrective and preventive actions as well as project changes require re-planning
- Event that triggers Executing PG from Monitoring and Controlling PM
- Repair Defects
- Event that triggers Closing PG from Monitoring and Controlling PM
- Product Scope completed
- When the project is complete?
- When Closure PG actions are completed.
- Importance of Signing off on Project by Customer
- The customer considers the project completed and accepted the product or result.
- Who should Sign off a project
- Customer, Stakeholders, Sponsor
- Events that lead to Closing PG
- Project phase complete, Project is terminated, Product/Result is complete.
- PM role during executing process group
- Guiding proactive role supported by constant referral back to PM plan.
- Ways of saving money in Planning Process Group
- Avoid waste of resources by determining processes that will be applied and determining whether the project charter can be done or not.