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Office procedures terms

Terms

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Accounts payable
expenses and disbursements paid out from a business
Active files
files of patients who have been seen withing the past 2 to 3 years
Audit trail
method of tracking the accuracy and completeness of bookkeeping records
buffer time
time reserved on the schedule for emergency patients
carrier
insurance company that pays the claims and collets premiums
chronologic files
filling system that divides materials into months
coordination of benefits
coordinating insurance coverage between two insurance carriers
cross reference file
a file in which an item is listed in alphabetic order by name and its document number is provided
current dental terminology
publication that list the procedure codes assigned to dental services for the processing of dental insurance
customary fee
a fee that is within range of the usual fee charged for the service
daily schedule
printed schedule that is copied and placed throughout the office for viewing by staff only
deposit slip
an itemized memorandum of funds to be deposited into the bank
disbursements
payments on any outstanding accounts payable
downtime
waiting period between patient procedures
expenses
the overhead cost of a business that must be paid to keep operating
file guides
an insert placed between files that display the letters or numbers of th patient records that follow it
fixed overhead
business expenses that are ongoing
gross income
the total of all professional income received
inactive files
files of patients that have not been seen over the past 3 years
invoice
an itemized list of goods that specifies the prices and items of sale
ledger
a financial statement that documents all account transactions
net income
gross income less expenses
packing slip
an itemized list of shipped goods
patient record
individual who has been examined and diagnosed by the dentist and for whom treatment has been planned
payee
the person (or business) named on the check as the recipient of the amount shown
pegboard system
a manual bookkeeping system
petty cash
a limited amount of cash that is kept on hand for small daily expenses
provider
the dentist who provides treatment to the patient
purchase order
a form that authorizes the purchase of products from a supplier
rate of use
the quantity of a product that is used within a given time
reasonable fee
a fee that is considered justified for an extensive or complex treatment
requisition
a formal request for supplies
responsible party
a person who has agreed to pay for services or for an account
statement
a summary of all charges, payments, credits, and debits for the month
transaction
any charge, payment, or adjustment made to a financial account
units of time
time increments used in planning appointments
usual fee
a fee that the dentist charges for a specific service
variable overhead
business expenses that change depending on the types of services needed
walkout statement
a written indication of any balance due on an account, given to the patient as he or she leaves the practice at the end of the appointment

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