Office procedures terms
Terms
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- Accounts payable
- expenses and disbursements paid out from a business
- Active files
- files of patients who have been seen withing the past 2 to 3 years
- Audit trail
- method of tracking the accuracy and completeness of bookkeeping records
- buffer time
- time reserved on the schedule for emergency patients
- carrier
- insurance company that pays the claims and collets premiums
- chronologic files
- filling system that divides materials into months
- coordination of benefits
- coordinating insurance coverage between two insurance carriers
- cross reference file
- a file in which an item is listed in alphabetic order by name and its document number is provided
- current dental terminology
- publication that list the procedure codes assigned to dental services for the processing of dental insurance
- customary fee
- a fee that is within range of the usual fee charged for the service
- daily schedule
- printed schedule that is copied and placed throughout the office for viewing by staff only
- deposit slip
- an itemized memorandum of funds to be deposited into the bank
- disbursements
- payments on any outstanding accounts payable
- downtime
- waiting period between patient procedures
- expenses
- the overhead cost of a business that must be paid to keep operating
- file guides
- an insert placed between files that display the letters or numbers of th patient records that follow it
- fixed overhead
- business expenses that are ongoing
- gross income
- the total of all professional income received
- inactive files
- files of patients that have not been seen over the past 3 years
- invoice
- an itemized list of goods that specifies the prices and items of sale
- ledger
- a financial statement that documents all account transactions
- net income
- gross income less expenses
- packing slip
- an itemized list of shipped goods
- patient record
- individual who has been examined and diagnosed by the dentist and for whom treatment has been planned
- payee
- the person (or business) named on the check as the recipient of the amount shown
- pegboard system
- a manual bookkeeping system
- petty cash
- a limited amount of cash that is kept on hand for small daily expenses
- provider
- the dentist who provides treatment to the patient
- purchase order
- a form that authorizes the purchase of products from a supplier
- rate of use
- the quantity of a product that is used within a given time
- reasonable fee
- a fee that is considered justified for an extensive or complex treatment
- requisition
- a formal request for supplies
- responsible party
- a person who has agreed to pay for services or for an account
- statement
- a summary of all charges, payments, credits, and debits for the month
- transaction
- any charge, payment, or adjustment made to a financial account
- units of time
- time increments used in planning appointments
- usual fee
- a fee that the dentist charges for a specific service
- variable overhead
- business expenses that change depending on the types of services needed
- walkout statement
- a written indication of any balance due on an account, given to the patient as he or she leaves the practice at the end of the appointment