PMP Exam Prep Ch03 - Process Group Actions List
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- Select a project from a list of possible projects (PG)
- Initiating Process Group
- Select Project Manager (PG)
- Initiating Process Group
- Determine the authority of the project manager
- Initiating Process Group
- Collect historical information
- Initiating Process Group
- Divide large project in phases (PG)
- Initiating Process Group
- Identify high-level stakeholders, their influences and risk tolerances (PG)
- Initiating Process Group
- Turn stakeholders needs, wants and expectations into requirements
- Initiating Process Group
- Make sure business needs have been documented
- Initiating Process Group
- Document Assumptions (PG)
- Initiating Process Group
- Document Constraints (PG)
- Initiating Process Group
- Ensure the Product scope is as final as practical (PG)
- Initiating Process Group
- Understand how the product fits into the organization's strategic objectives (PG)
- Initiating Process Group
- Determine project objectives and product objectives (PG)
- Initiating Process Group
- Facilitate resolution of conflicting objectives (PG)
- Initiating Process Group
- Get familiar with the company culture and structure as it relates to the project
- Initiating Process Group
- Find existing processes and standards
- Initiating Process Group
- Understand how the organization does business and what procedures and policies are already in place to use on the project
- Initiating Process Group
- Do planning using the project planning process on a high-level basis
- Initiating Process Group
- Complete order of magnitude estimating of the project schedule and budget
- Initiating Process Group
- Determine what form the project charter will take, why, etc (PG)
- Initiating Process Group
- Coordinate project initiating efforts with stakeholders and the customer (PG)
- Initiating Process Group
- Work with the customer and others to determine acceptance criteria and what is and is not the project (PG)
- Initiating Process Group
- Determine the initial project organization (PG)
- Initiating Process Group
- Document any risk already known (PG)
- Initiating Process Group
- Determine any milestones needed
- Initiating Process Group
- Determine how scope will be controlled (PG)
- Initiating Process Group
- Finalize the project charter (PG)
- Initiating Process Group
- Obtain formal approval of the project charter (PG)
- Initiating Process Group
- Create a preliminary scope statement
- Initiating Process Group
- Determine how you will plan scope, time, cost, risk, quality, process improvement and procurement and put that into beginnings of management plans for each knowledge area.
- Planning Process Group
- Refine Requirements from project initiating so they are more specific (PG)
- Planning Process Group
- Create a description of the project deliverables and the work required to complete those deliverables (project scope statement) (PG)
- Planning Process Group
- Use the project scope statement to gain approval of the final scope from the stakeholders before further planning is done
- Planning Process Group
- Determine team (PG)
- Planning Process Group
- Break down the work into smaller, more manageable pieces (WBS)
- Planning Process Group
- Create descriptions of each work package in a WBS dictionary so that work can be understood by those assigned, with little gold plating (PG)
- Planning Process Group
- Break down the work packages from the WBS into lists of activities, if necessary.
- Planning Process Group
- Sequence activities and determine predecessors and successors
- Planning Process Group
- Estimate resources requirements (PG)
- Planning Process Group
- Meet with Managers to gain resource commitments
- Planning Process Group
- Decide what level of accuracy is needed for estimates
- Planning Process Group
- Have those resources working on the activities, estimate time and cost (PG)
- Planning Process Group
- Determine how long the project will take without compressing the schedule
- Planning Process Group
- Develop preliminary schedule model (PG)
- Planning Process Group
- Develop preliminary budget (PG)
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Planning Process Group as part of budget constraint documented in Project Scope Statement
Initiating Process Group as a summary budget provided in Project Charter. - Determine quality standards and what metrics will be used to measure quality performance (PG)
- Planning Process Group
- Determine what processes should be followed on the project to reduce the need to supervise work, to improve quality and to make use of standards
- Planning Process Group
- Clearly determine roles and responsibilities so all team members and stake holders know what their roles are on the project – what work they will need to do (PG)
- Planning Process Group
- Determine what information you will need from other projects and what information you can send to other projects (PG)
- Planning Process Group
- Work with all the stakeholders to understand their communication requirements (PG)
- Planning Process Group
- Complete risk identification, quantity and qualitative risk analysis and risk response planning (PG)
- Planning Process Group
- Iterations – go back in order to work toward a project management plan that is bought into, approved, realistic and formal (PG)
- Planning Process Group
- Prepare procurement documents (PG)
- Planning Process Group
- Look for positive and negative interactions from and to other projects that can affect this project (PG)
- Planning Process Group
- Finalize how you will execute and control aspects of all management plans
- Planning Process Group
- Plan ways to measure project performance, measurements to be used, when they will be used and how they will be interpreted (PG).
- Planning Process Group
- Determine what meetings, reports and other activities you will use to control the project to the project management plan
- Planning Process Group
- Determine how you will improve the processes in use on the project
- Planning Process Group
- Develop final project management plan and performance measurements baselines by performing schedule network analysis, looking for options and confirming that project objectives can be met
- Planning Process Group
- Gain formal approval of the PM plan from the sponsor, team and managers of resources
- Planning Process Group
- Hold Kickoff meeting with all the key stakeholders, team, team members' managers and the customer to make sure everyone is on the same page and to gain buy-in (PG)
- Planning Process Group
- Ensure all project work is done and project objectives have been met (PG)
- Closing Process Group
- Verify and document that the project, or project phase, meets completion or exit criteria set in place during planning process group (PG)
- Closing Process Group
- Obtain formal (legal) sign-off or acceptance from the customer or sponsor
- Closing Process Group
- Document the reasons for early termination (PG)
- Closing Process Group
- Make final payments and complete cost records (PG)
- Closing Process Group
- Gather lessons learned (PG)
- Closing Process Group
- Update project records
- Closing Process Group
- Ensure all the project management processes are complete (PG)
- Closing Process Group
- Update corporate processes, procedures and templates based on lessons learned (PG)
- Closing Process Group
- Add new skills acquired to team members' human resource records
- Closing Process Group
- Perform procurement audits
- Closing Process Group
- Develop closure procedure (PG)
- Closing Process Group
- Complete contract closure and administrative closure (PG)
- Closing Process Group
- Analyze and document the success and effectiveness of the project (Process Group)
- Closing Process Group
- Create and distribute final report of project performance (PG)
- Closing Process Group
- Index and archive project records
- Closing Process Group
- Measure customer satisfaction (PG)
- Closing Process Group
- Hand off the completed project deliverables to operations and maintenance (PG)
- Closing Process Group
- Release resources (PG)
- Closing Process Group
- Celebrate (PG)
- Closing Process Group
- Set and manage expectations of all stakeholders (PG)
- Executing Process Group
- Ensure common understanding of the work (PG)
- Executing Process Group
- Implement the original project management plan or the project management plan that was revised as a result of control activities
- Executing Process Group
- Complete work packages
- Executing Process Group
- Collect and document lessons learned (PG)
- Executing Process Group
- Establish and manage communications channels
- Executing Process Group
- Evaluate the team's effectiveness as a team (PG)
- Executing Process Group
- Implement corrective actions, preventive actions and defect repair (PG)
- Executing Process Group
- Implement quality assurance procedures
- Executing Process Group
- Produce Project reports
- Executing Process Group
- Hold team building activities (PG)
- Executing Process Group
- Follow ground rules at team meetings (PG)
- Executing Process Group
- Obtain needed training for team members
- Executing Process Group
- Distribute information
- Executing Process Group
- Remove roadblocks (PG)
- Executing Process Group
- Achieve work results that meet requirements (PG)
- Executing Process Group
- Meet with managers to reconfirm resource commitments (PG)
- Executing Process Group
- Keep managers appraised of when their resources will be needed on the project (PG)
- Executing Process Group
- Commit project resources in accordance with the project management plan
- Executing Process Group
- Manage project progress (PG)
- Executing Process Group
- Guide, assist, communicate, lead, negotiate, help, coach (PG)
- Executing Process Group
- Utilize technical knowledge
- Executing Process Group
- Authorize when work on work packages should be done using a work authorization system (PG)
- Executing Process Group
- Hold progress meetings
- Executing Process Group
- Send and receive information
- Executing Process Group
- Focus on preventing problems rather than just dealing with them as they arise
- Executing Process Group
- Make sure all team members have the skills, information and equipment needed to complete their work
- Executing Process Group
- Focus on looking for exceptions to the approved project management plan rather than checking up on every team members' work or babysitting
- Executing Process Group
- Recommend changes and corrective actions to be handled in integrated change control (PG)
- Executing Process Group
- Follow organizational policies, processes and procedures
- Executing Process Group
- Increase the effectiveness of processes (PG)
- Executing Process Group
- Recommend actions to increase the effectiveness of the performing organization (PG)
- Executing Process Group
- Determine if project activities comply with processes, policies and procedures (PG)
- Executing Process Group
- Ensure continued agreement to the project management plan (PG)
- Executing Process Group
- Keep everyone focused on completing the project to the charter, requirements or product scope, project scope, business case and project management plan
- Executing Process Group
- Reevaluate the project's business case when a sever problem occurs
- Executing Process Group
- Solve problems (PG)
- Executing Process Group
- Implement the recognition and reward system created during the planning process (PG)
- Executing Process Group
- Determine team members who could not be named during the planning process
- Executing Process Group
- Implement approved process improvements (PG)
- Executing Process Group
- Implement contingency plans (created in project planning), or workarounds as required (PG)
- Executing Process Group
- Request sellers responses to procurement documents (PG)
- Executing Process Group
- Review bids and quotes, and select sellers
- Executing Process Group
- Expend and monitor project funds
- Executing Process Group
- Measure project performance according to the measures in the project management plan (PG)
- Monitoring and Controlling Process Group
- Measure against the performance measurement baselines (PG)
- Monitoring and Controlling Process Group
- Determine variances and if they warrant recommending a corrective action or change (PG)
- Monitoring and Controlling Process Group
- Exercise judgement to determine what variances are important (PG)
- Monitoring and Controlling Process Group
- Recommend changes, defect repair, preventive and corrective actions (PG)
- Monitoring and Controlling Process Group
- Approve changes, defect repair, preventive and corrective actions in integrated change control (PG)
- Monitoring and Controlling Process Group
- Facilitate conflict resolution using conflict resolution techniques (PG)
- Monitoring and Controlling Process Group
- Create forecasts (PG)
- Monitoring and Controlling Process Group
- Manage configuration
- Monitoring and Controlling Process Group
- Control schedule, cost and quality to their baselines (PG)
- Monitoring and Controlling Process Group
- Use issue logs (PG)
- Monitoring and Controlling Process Group
- Refine control limits (PG)
- Monitoring and Controlling Process Group
- Hold meetings regarding controlling the project (PG)
- Monitoring and Controlling Process Group
- Identify the root causes of problems (PG)
- Monitoring and Controlling Process Group
- Recommend updates to the project management plan
- Monitoring and Controlling Process Group
- Obtain formal acceptance of deliverables from the customer
- Monitoring and Controlling Process Group
- Identify the need for re-planning (PG)
- Monitoring and Controlling Process Group
- Manage the time and cost reserves (PG)
- Monitoring and Controlling Process Group
- Recalculate how much the project will cost and how long it will take (PG)
- Monitoring and Controlling Process Group
- Obtain additional funding when needed (PG)
- Monitoring and Controlling Process Group
- Hold periodic inspections
- Monitoring and Controlling Process Group
- Make decisions to accept or reject work
- Monitoring and Controlling Process Group
- Evaluate the effectiveness of implemented corrective actions (PG)
- Monitoring and Controlling Process Group
- Reassess the effectiveness of project control systems
- Monitoring and Controlling Process Group
- Spend time trying to improve quality (PG)
- Monitoring and Controlling Process Group
- Get information from stakeholders to determine if project controls need to to be updated
- Monitoring and Controlling Process Group
- Identify and analyze trends (PG)
- Monitoring and Controlling Process Group
- Evaluate the effectiveness of risk responses in a risk audit (PG)
- Monitoring and Controlling Process Group
- Look for newly arising risks (PG)
- Monitoring and Controlling Process Group
- Reanalyze existing risks (PG)
- Monitoring and Controlling Process Group
- Use milestones as a project control feature (PG)
- Monitoring and Controlling Process Group
- Observe
- Monitoring and Controlling Process Group
- Measure individual team member performance (PG)
- Monitoring and Controlling Process Group
- Report on performance to all stakeholders (PG)
- Monitoring and Controlling Process Group
- Use variance reports to help correct small problems before they become serious (PG)
- Monitoring and Controlling Process Group
- Calculate estimate to complete (PG)
- Monitoring and Controlling Process Group
- Use and interpret earned value calculations
- Monitoring and Controlling Process Group
- Use quality control tools – inspection, Pareto charts, fishbone diagrams
- Monitoring and Controlling Process Group
- Do project performance appraisals
- Monitoring and Controlling Process Group
- Identify variances from the project management plan (PG)
- Monitoring and Controlling Process Group
- Control changes (PG)
- Monitoring and Controlling Process Group
- Ensure that only approved changes are implemented
- Monitoring and Controlling Process Group
- Work with the change control board (PG)
- Monitoring and Controlling Process Group
- Manage stakeholders (PG)
- Monitoring and Controlling Process Group
- Contract administration (PG)
- Monitoring and Controlling Process Group
- Hold status review meetings (PG)
- Monitoring and Controlling Process Group
- Brainstorming is used in what processes
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Collecting Requirements
Defining Scope
Planning Quality
Performing Quality Control by expanding a cause and effect diagram
Identifying risks
During decision-making - Estimating Buffers or Reserve is done using this technique during this time management process
- Reserve Analysis during Estimate Activity Duration.
- Reserve Analysis is used during these processes
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Estimate Activity Duration
Estimate Costs
Determine Budget
Monitor and Control Risks - Conduct post-project or phase-end review (PG)
- Closing Process Group
- Record impacts of tailoring to any process (PG)
- Closing Process Group
- Archive all relevant project documents in the PMIS to be used as historical data (PG)
- Closing Process Group
- Close out procurements (PG)
- Closing Process Group