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Objectives: Understand word processing software Explore the Word program window Start a document Save a document
Microsoft Word is a word processing program used to create:: Letters Memos Newsletters Research papers Web pages Business cards Resumes Financial reports Other types of documents
A word processing program is software that allows you to enter, edit, and format text and graphics: Copy and move text Format text with fonts and color Format and design page layout Insert tables, charts, diagrams, and graphics Use mail merge to create form letters The files you create using Word are called documents
Plan a document before you create it Identify:: Message Audience Needed elements (charts, tables, etc.) Appropriate tone and look for the document (formal, playful, etc.) The purpose of and audience for a document determine its design
The Word program window opens and displays a blank document: The insertion point indicates where text appears when you type
The mouse pointer changes shape depending on its location in the Word program window: Each pointer is used for a different purpose Click and type pointers position the insertion point and apply paragraph formatting
The Ribbon contains tabs Tabs include buttons for commands organized in groups: Quick Access toolbar contains frequently used commands and is customizable
The Word program window: Title bar displays the program and document names Office button opens a menu of commands related to managing and sharing documents Microsoft Office Help button provides access to the Word Help system
The Word program window (cont.): Document window displays the current document Rulers show margin, tab, and indent settings Scroll bars are used to display different parts of the document in the document window
Begin a new document by typing in a blank document in the document window: Word includes a word-wrap feature As you type, the insertion point moves automatically to the next line when you reach the right margin Press [Enter] only when you want to start a new paragraph
Insert text in a document by clicking to move the insertion point and then typing: Delete text Press [Backspace] to delete the text before the insertion point Press [Delete] to delete the text after the insertion point
Automatic features that might appear as you type: AutoComplete AutoCorrect Spelling and Grammar
To store a document permanently, you must save it as a file When you save a file you give it a name, called a filename, and indicate the location to store the file: A filename identifies the file Files can be stored on an internal hard disk, on a CD or jump drive, or in another location Saving a file allows you to close the file and open it later for editing or printing
Save a file for the first time using the Save button on the Quick Access toolbar or the Save command on the Office menu: Assign a filename and a file location to a document using the Save As dialog box
After you save a file for the first time, save frequently as you work: Saving updates the stored copy of the file with your changes Save changes using the Save button, the Save command, or [Ctrl][S]
You must select text before deleting, editing, or formatting it: Click and drag the I-beam pointer across text to select it Selected text is highlighted
Formatting marks: are special characters that appear on screen to help you edit and format text
Formatting marks do not print: Use the Show/Hide ¶ button turn the display of formatting marks off and on
Includes the most commonly used text and paragraph formatting commands Appears faintly above selected text: Becomes solid when your point to it Right-click selected text if the Mini toolbar disappears
Print Preview: Printing a document - Before printing a document, examine it for errors in
Print Preview shows a document as it will look when printed: Enlarge the view of the document to see details Reduce the view to see the overall layout Edit the document text in Print Preview Print the document from Print Preview
Print a document after proofing a document and correcting errors: Use the Print command on the Office menu to change the print settings before printing Number of copies Page range Default printer
Print a document (conâ€™t): Click the Quick Print command on the Office menu or the Print button on the Print Preview toolbar to print using the default print settings Prints a single copy of the entire document The Quick Access toolbar can be customized to include the Quick Print button
A template helps you create a formatted a document quickly A template is a formatted document that contains placeholder text: You replace the placeholder text with your own text and save the file with a new filename Word includes templates for faxes, letters, reports, brochures, memos, and other types of documents
Undo button: Reverse the last action
Redo button: Restore a change that you reversed
Repeat command: Repeat a change
Zoom feature Enlarge document for a close-up view Reduce document for an overview of the layout: Use tools in the Zoom group on the View tab
Use the Zoom level button on the status bar: Use the Zoom slider on the status bar
Scroll to display different parts of a document Drag the scroll box up or down in the Vertical scroll bar: Drag the scroll box right or left in the Horizontal scroll bar Click the Previous Page button Click the Next Page button
Print Layout view: displays a document as it will look on a printed page
Full Screen Reading view: displays document so it is easy to read onscreen
Web Layout view: displays a document as it will look when viewed on a computer screen using a Web browser
Outline view: displays the headings in a document in outline form
When you start Word, a blank document opens in the document window To create a new document, begin typing in the blank document: Save the new document with a descriptive filename As you edit the document, save your changes to it often
Select text as you work Format text using the Mini toolbar Use Print Preview before printing Save, print, and then close the document: When you are finished editing and creating documents, close all open files, and then close Word

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Number of cards 36

Created By troy.walker