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- Understanding Word Processing Software
- A word processing program is software that allows you to enter, edit, and format text and graphics Copy and move text Format text with fonts and color Format and design page layout Insert tables, charts, diagrams, and graphics Use mail merge to create form letters The files you create using Word are called documents
- Exploring the Word Program Window
- The Word program window opens and displays a blank document The insertion point indicates where text appears when you type
- Starting a Document
- Begin a new document by typing in a blank document in the document window Word includes a word-wrap feature As you type, the insertion point moves automatically to the next line when you reach the right margin Press [Enter] only when you want to start a new paragraph
- Saving a Document
- To store a document permanently, you must save it as a file
- Selecting Text
- You must select text before deleting, editing, or formatting it Click and drag the I-beam pointer across text to select it Selected text is highlighted
- Formatting marks are special characters that appear on screen to help you edit and format text
- Formatting marks do not print Use the Show/Hide ¶ button turn the display of formatting marks off and on
- To select text quickly, learn to use the mouse to select words, lines, paragraphs, and other large blocks of text
- Includes the most commonly used text and paragraph formatting commands Appears faintly above selected text Becomes solid when your point to it Right-click selected text if the Mini toolbar disappears
- Formatting Text Using the Mini Toolbar
- Printing a document - Before printing a document, examine it for errors in Print Preview
- Creating a Document Using a Template
- A template helps you create a formatted a document quickly A template is a formatted document that contains placeholder text You replace the placeholder text with your own text and save the file with a new filename Word includes templates for faxes, letters, reports, brochures, memos, and other types of documents
- Using the Undo, Redo, and Repeat commands
- Using the Undo, Redo, and Repeat commands Reverse the last action with the Undo button Restore a change that you reversed with the Redo button Repeat a change with the Repeat command on the Edit menu
- Viewing and Navigating a Document
- Zoom feature Enlarge document for a close-up view Reduce document for an overview of the layout
- Use the Zoom level button on the status bar
- Use tools in the Zoom group on the View tab
- Use the Zoom slider on the status bar
- Scroll to display different parts of a document Drag the scroll box up or down in the Vertical scroll bar Drag the scroll box right or left in the Horizontal scroll bar Click the Previous Page button Click the Next Page button
- Word includes different views, or ways of displaying a document
- Print Layout view displays a document as it will look on a printed page
- Full Screen Reading view displays document so it is easy to read onscreen
- Word document views (cont.)
- Web Layout view displays a document as it will look when viewed on a computer screen using a Web browser
- Outline view displays the headings in a document in outline form
- Draft view shows a simplified layout of a document, without margins, headers and footers, or graphics
- Save the new document with a descriptive filename
- To create a new document, begin typing in the blank document
- When you start Word, a blank document opens in the document window
- Summary
- Select text as you work
- Format text using the Mini toolbar
- Use Print Preview before printing
- Save, print, and then close the document
- When you are finished editing and creating documents, close all open files, and then close Word
- A word processing program is software that allows you to enter, edit, and format text and graphics
- Copy and move text
- Format text with fonts and color
- Format and design page layout
- Insert tables, charts, diagrams, and graphics
- Use mail merge to create form letters
- The files you create using Word are called documents
- Plan a document before you create it Identify:
- Message
- Audience
- Needed elements (charts, tables, etc.)
- Appropriate tone and look for the document (formal, playful, etc.)
- The purpose of and audience for a document determine its design
- The Word program window opens and displays a blank document