SECNAVINST 5210.11D SSIC
Terms
undefined, object
copy deck
- What should be included as part of the file material?
-
1-incoming document
2-copy of the outgoing correspondence
3-any essential supporting documents - What should be done if a document concerns more than one subject, name or case
- file an extra copy under each subject and give the location of the basic document on each copy or use a Cross Reference Sheet (OF-21) if extra copies are not available
- When should a charge out slip be used?
- to keep track of all documents removed from files, use when a document or entire file is removed
- When are general correspondence files closed?
- at the end of each calender year
- When are budget and accounting files closed?
- at the end of each fiscal year
- Where are closed files held?
- locally until transfered to a Federal Records Center or destruction
- What Navy and Marine Corps documents require an SSIC?
- all letters, messages, directives, forms, and reports
- How many major subject groups are used by the Navy?
- 13
- What digits of an SSIC designate the primary subject
-
last 3 numbers of the code number
(example: 5200 200=primary) - What digits of an SSIC designate the secondary subject?
-
last two numbers of the code number
example: 5210 10=secondary) - What digits of an SSIC designate the tertiary subject?
-
the last digit of the code number
(example 5213 3=tertiary) - What should you consider when assigning an SSIC?
-
the subject
the purpose/significance
manner in which similar documents are requested
code used for similar documents - What is the major subject of the 1000's?
- Military Personnel
- What is the major subject of the 2000's?
- Telecommunications
- What is the major subject of the 3000's?
- Operations and Readiness
- What is the major subject of the 4000's?
- Logistics
- What is the major subject of the 5000's?
- General Administration and Management
- What is the major subject of the 6000's?
- Medicine and Dentistry
- What is the major subject of the 7000's?
- Financial MAnagement
- What is the major subject of the 8000's?
- Ordnance
- What is the major subject of the 9000's?
- Ship's Design and Material
- What is the major subject of the 10,000's?
- General Material
- What is the major subject of the 11,000's?
- Facilities and Activities Ashore
- What is the major subject of the 12,000's?
- Civilian Personnel
- What is the major subject of the 13,000's?
- Aeronautical and Astronautical Material
- What is the major subject of the 16,000's?
- Coast Guard Missions
-
What should be included as part of the file material?
-
1-incoming document
2-copy of the outgoing correspondence
3-any essential supporting documents