3rd steam
Terms
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- Objectives
- Understand word processing software Explore the Word program window Start a document Save a document
- Unit Introduction
- Microsoft Word is a word processing program used to create: Letters Memos Newsletters Research papers Web pages Business cards Resumes Financial reports Other types of documents
- Understanding Word Processing Software
- A word processing program is software that allows you to enter, edit, and format text and graphics Copy and move text Format text with fonts and color Format and design page layout Insert tables, charts, diagrams, and graphics Use mail merge to create form letters The files you create using Word are called documents
- Exploring the Word Program Window
- The Word program window opens and displays a blank document The insertion point indicates where text appears when you type
- Starting a Document
- Begin a new document by typing in a blank document in the document window Word includes a word-wrap feature As you type, the insertion point moves automatically to the next line when you reach the right margin Press [Enter] only when you want to start a new paragraph
- Saving a Document
- To store a document permanently, you must save it as a file When you save a file you give it a name, called a filename, and indicate the location to store the file A filename identifies the file Files can be stored on an internal hard disk, on a CD or jump drive, or in another location Saving a file allows you to close the file and open it later for editing or printing
- Selecting Text
- You must select text before deleting, editing, or formatting it Click and drag the I-beam pointer across text to select it Selected text is highlighted
- Formatting Text Using the Mini Toolbar
- Includes the most commonly used text and paragraph formatting commands Appears faintly above selected text Becomes solid when your point to it Right-click selected text if the Mini toolbar disappears
- Creating a Document Using a Template
- A template helps you create a formatted a document quickly A template is a formatted document that contains placeholder text You replace the placeholder text with your own text and save the file with a new filename Word includes templates for faxes, letters, reports, brochures, memos, and other types of documents
- Viewing and Navigating a Document
- Zoom feature Enlarge document for a close-up view Reduce document for an overview of the layout Use tools in the Zoom group on the View tab
- Summary
- When you start Word, a blank document opens in the document window To create a new document, begin typing in the blank document Save the new document with a descriptive filename As you edit the document, save your changes to it often